Royal Energy Alchemy LLC
This Data Retention Policy explains how long Royal Energy Alchemy LLC retains different types of client and business information, and how clients may request deletion of their personal data.
| Record Type | Retention Period | Reason |
|---|---|---|
| Client intake forms and consent documents | 7 years after last service | Business records, legal compliance, dispute resolution |
| Session notes and treatment plans | 7 years after last service | Service continuity, documentation, client support |
| Session recordings | Up to 3 years after session, unless extended by written consent | Documentation, AI-assisted notes, quality assurance |
| Post-session check-in responses | 7 years after last service | Treatment tracking, longitudinal outcome records |
| Testimonials and ratings (approved) | Until withdrawal of consent or business closure | Published with client permission; removed on request |
| Payment records and transaction history | 7 years | Tax compliance, financial records (IRS standard) |
| Communications (email, messages) | 3 years after last contact | Business records, dispute resolution |
| Website technical data (IP, browser logs) | Up to 12 months | Security monitoring, analytics |
| De-identified aggregate data | Indefinitely | Research, reporting, service development; no personal identifiers retained |
Clients may request deletion of their personal information at any time by contacting us at royalenergyalchemy@gmail.com. Deletion requests are subject to applicable legal obligations — we may be required to retain certain records regardless of a deletion request (for example, payment records for tax compliance).
When a deletion request is received, we will:
1. Confirm receipt within 7 business days
2. Review which records are subject to deletion versus legal retention requirements
3. Complete eligible deletions within 30 days
4. Notify you of what was deleted and what was retained with explanation
Records retained under this policy are maintained with reasonable administrative, technical, and organizational safeguards including password-protected systems, limited access controls, and encrypted connections. Physical records, if any, are stored securely and disposed of by shredding when the retention period expires.
This policy may be updated periodically. The effective date above will reflect the most recent revision. Continued use of our services after changes are posted constitutes acceptance of the updated policy.
Questions about this policy or requests for data deletion:
Royal Energy Alchemy LLC · Daron Royal
royalenergyalchemy@gmail.com · 814-392-2095